Built for International events

The Operating System for Major Sport Events

One connected platform to run staff, schedules, accreditation, materials, meals, accommodation, athletes and reporting for events with hundreds — or thousands — of people. Built by someone who managed the operations, not by a software vendor guessing what you need.

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500+people run by one admin
11connected modules
8languages ready

Built by a manager at the Olympics Winter Games Automatic cabin distribution validated against real Games data One system replacing twenty spreadsheets and a hundred chat groups Built by a manager at the Olympics Winter Games Automatic cabin distribution validated against real Games data One system replacing twenty spreadsheets and a hundred chat groups

The problem

Running a major event still means twenty spreadsheets and a hundred chat groups

Hundreds — or thousands — of staff, volunteers, athletes and delegations, coordinated with disconnected tools: spreadsheets, WhatsApp groups, paper lists, emails that get lost. The result is duplicated work, outdated information, and errors that show up on the ground, when it's too late to fix them quietly.

Race Calendar

Move one session, and everything downstream recalculates automatically.

Schedules

Check-in

Meals

Transport

Notifications

One source of truth. Change a time once, and staff shifts, meal forecasts, transport counts and multilingual alerts update on their own — no re-entry, no reconciliation.

Product

Everything a major event needs. Nothing it doesn't.

Eleven modules sharing one data model. The people in your schedules are the same people in your meal plans, your accreditation, and your reports.

Core operations

Run the day of the event, end to end

From the race calendar to the people on the ground — schedules and accreditation stay in sync automatically.

Race Calendar
The heart of the system — move a session and every downstream module updates automatically.
People
Full staff directory, spreadsheet-style, with personal QR codes and bulk import from Excel/CSV.
Schedules
Work shifts generated automatically from event rules, with manual overrides and instant alerts.
Check-in
QR-based accreditation and attendance, with live presence reports.

Logistics

Keep materials, radio and hospitality moving

Equipment, radio channels, meals and rooms — tracked and assigned without spreadsheets.

Materials
Supplied and rented equipment tracked with QR, from delivery to return.
Radio
Channels and groups assigned by role, with a dedicated delivery counter.
Meals
Meal rules by role or category, with a counter scanner that verifies eligibility in real time.
Accommodation
Beds as a room calendar — buildings, room types, assignments and amenities.

Reporting & athletes

Reports and athlete logistics, always current

Export-ready reports, a live org chart, and athlete logistics validated against real Olympic data.

Cross reports
Ready-to-export reports for meals, transport, materials, radio and finance.
Org Chart
A navigable, zoomable org chart — every worker sees their place in it.
Athletes & Cabin
Delegation forecasting and automatic, intelligent cabin distribution — validated against real Olympic data.

Worker portal

Every worker gets their own portal

A personal mobile portal, in their own language, with everything they need — and nothing they don't.

Fills in and updates personal data, uploads documents
Sees shifts and expected vs. actual hours
Checks in and out by scanning a personal QR code
Views meals, materials, radio, accommodation and the org chart
Chats with the organization and gets alerts in their own language

No app to install. No account to create. Workers get a link that never expires — one tap and they're in, from the same phone. Sensitive documents stay protected behind authentication.

Why it works

Built by someone who was actually there

One source of truth

Schedules, attendance, meals, transport and notifications all descend from the race calendar. Change one thing, everything else follows.

Everything connected

One shared data model across every module — the people in your schedules are the people in your meal plans and accreditation.

Automation with a human hand

Schedules, cabins and meals are generated automatically, always editable, always previewed before anything is written.

Field-tested

Every function mirrors a real problem from a real Games. Automatic cabin distribution matched what was actually delivered on site.

Mobile-first for workers

Self-service that takes the load off admin — hundreds of temporary workers manage themselves.

Scan & go, everywhere

The same QR pattern reused for accreditation, materials, radio and meals — fast and consistent at scale.

Who it's for

Built for major sport events — adaptable to any large-scale event

Organizing committees

Olympics, World Cups, World & European Championships, multi-sport games, Universiades, Youth Olympic Games.

Sports federations

National and international federations coordinating delegations, staff and venues.

Agencies & operators

Any organization coordinating hundreds of people across venues, shifts and services.

Beyond sport

Section labels rename per event — "Athletes" becomes "Performers", "Cabin" becomes "Dressing Rooms." Concerts, festivals, fairs and large productions welcome.

Security & reliability